When to Use Open Source Workflow Software and How to Choose One?

Using open source workflow software can be beneficial to your business in a lot of ways. This kind of workflow management software can be usually changed or modified depending on the user’s needs and preferences. And since businesses typically have varied workflow processes, it would be wise choice to use open source software. That way, you can easily adjust and modify commands through a diagram provided by the software.

When to Use Open Source Workflow Programs 1: When You Are Operating a Small Business

Since small businesses usually have fewer employees than big companies, the structure of companies could be a lot different. Since the responsibilities of your employees are different, it would be better to use open source workflow software programs. You can easily adjust the workflow program to fit the circumstances of your business.

When to Use Open Source Workflow Programs 2: If you Want Flexible Programs

One main feature is that you can easily change how the program works. It is easy to remove and add commands as open source workflow programs represent the business process through workflow maps and diagrams.

When to Use Open Source Workflow Programs 3: If You’re Not an Expert Programmer

Closed workflow software programs are typically difficult to operate. Unless you are a programmer yourself, using it would be a better choice. And in this case simplicity is an open source program’s positive feature. This kind of software is typically user friendly. Just make sure that the program is able to handle your specifications. If your business processes are more complex, try searching for a program that can handle complex processes.

What to Consider in Choosing the Software 1: Does the Program Fit your Circumstances?

Definitely, it is important to assess first if the open source workflow software you choose fits your needs. If your business involves a lot of document workflow, choose a software program that can quickly and automatically scan, convert and email files in an organized and efficient way. On the other hand, if your business accepts online payments, choose a workflow program that can easily organize and process online orders, payments and other involved business functions.

What to Consider in Choosing the Software 2: The Features

In choosing the right workflow program, consider the features. Make sure that despite the program being open sourced, the software has good features such as categorizing and filing emails depending on their urgency. Similarly, if the program is online based, determine if it operates efficiently on all hours of the day.

What to Consider in Choosing the Software 3: Ratings

Knowing if a program works well is crucial before buying an workflow software program. Indeed, nobody wants to buy a program that can’t do its basic functions well. To determine the best one, try viewing online reviews of some open source workflow management software. If possible, try downloading a free trial of a workflow program. This way, you would be able to familiarize the program and know if the program is worth buying.

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