BPM consists of multiple steps. Some BPM experts list five steps (designing, modeling, executing, monitoring, optimization), while other experts list six or more steps and/or use different names for these steps (i.e., analyze, model, implement, monitor, manage, automate).
Despite the variances in the number and names of the steps, the components of the BPM lifecycle generally include:
- Design the business process as it should ideally exist and analyze the process as it currently exists and what is needed to improve it.
- Model, or consider, how the business process operates in different scenarios.
- Implement, or execute, improvement solutions, including standardization and process automation.
Business Process Management tools Improve Efficiency
There are certainly processes in your organization that could be improved, some may be wasteful and others may be completely broken. Here you need to work backwards and determine which processes are critical to the business and organization and need to be streamlined.
BPM Supports Employee Succession Planning and Knowledge Capture
For instance you find out that succession planning in the organization is the most time consuming process yet very critical. BPM softwares can provide you a structures system that automatically shortlists the eligible and qualified candidates for a position based on the data fed in the data base. This is where process maps come in. With process mapping, you can capture every area of the organization and the tasks that are carried out so the knowledge transfer is as smooth as possible.
Documenting information in this way allows you to easily share processes, policies and guidance documents among your workforce, which is the best way to make sure that business knowledge remains in your organization.
It Provides a Framework for Continuous Improvement
Continual improvement means looking closely at your business processes and making small, incremental improvements based on data-driven evidence. However, continuous improvement will only be successful if you have the full support and engagement of your employees. We can ensure that all the employees are on the same page by an integrated system that allows fluid communication between organizational levels.
You Can Retire Your Paper-based System
Many organizations are still using paper-based systems to manage their documents, forms, manuals and processes. The problem with this is that when your business starts to grow, you will eventually need to file and manage thousands of documents.
BPM softwares can transfer all your paper-based documentation into process maps available on one searchable system and makes finding it as simple as typing in a query to bring up the appropriate captured process which saves your employees time and makes sure crucial guidelines and standards are upheld.